California Baptist University 2021 Student Film Festival and Film Competition Guidelines
The California Baptist University Film Festival and Competition is an annual event sponsored by the College of Architecture, Visual Arts, and Design (CAVAD) which showcases the innovative and creative film work of CBU students. All CBU students are invited to submit short films, live action or animated, narrative or non-narrative, of up to twelve minutes in length including opening and closing credits. Any CBU student who worked as a creative collaborator in any one or all of the following roles on the short film is allowed to submit an entry: Producer, Director, Screenwriter, Cinematographer, Music Composer, Editor, Production Designer, Costume Designer, Make Up Artist, Actor or Actress. Non CBU students including professionals (actors, for example) are allowed in any or all of the above roles except Director.
Participants will submit a film with a total running time, including credits, of twelve (12) minutes or less. Submissions should be work that the participant would be proud to show an audience, as we usually screen the majority of the entries at the festival; however, this depends on the number of submissions we receive. The selected festival films will be showcased in a CBU community only screening on Thursday, April 22 at 8:00PM at the Mission Hall Lawn of CBU at 8432 Magnolia Avenue Riverside, CA 92504. Dessert reception will be held for the CBU community members who have registered at 7:00PM on the Mission Hall Lawn directly before the festival screening. Submitted films may be used for CBU marketing and promotional purposes. To qualify, submissions must abide by the CBU code of conduct as well as the guidelines outlined in this document.
SUBMISSION GUIDELINES/ How to Enter:
Complete and submit the attached 2021 Film Competition Entry Form by 4 PM on Friday, April 16, 2021.
Forms should be submitted to Karen Heinze in the CAVAD office, James 446 (fourth floor, rear corner of James Bldg.) or via email at email@example.com . Submitted films will be grouped as Narrative/Fiction or Non-fiction/Documentary. Animated films are welcome and also will be put into these categories; please note that your film is animated in the “Brief Description” section of the entry form.
Complete and submit your film to the CAVAD DML drive in the root folder “2021 CBU Student Film Festival” by 4 PM on Friday, April 16, 2021 or via Vimeo (Email Professor Michael Eaton, firstname.lastname@example.org for instructions, allowing plenty of time for file transfer by the deadline). Please export your finished films in H.264 codec in 1920×1080 resolution as an MP4 digital file, which is 16×9 aspect ratio, and name your file with your first and last name then the name of your movie with no spaces (eg. MichaelEatonEyeOfProvidence.mp4). If your intended aspect ratio is 2.39:1, 1:85:1, 1.37:1 or some other aspect ratio, please be sure to use “Scale to Fit” setting that will include letterbox or pillarbox black bars at the top and bottom, or the sides, of the 16×9 frame. Accepted films will screen as a compilation in 16×9 format. All films to be judged must be uploaded by the deadline or they cannot be considered for the competition.
SELECTION AND NOTIFICATION
Submitted films will be viewed and judged by a panel of judges made up of faculty from different fields, staff members, and film industry professionals, who will choose the winner based upon the quality and artistry of the films. You will be notified if your film is selected to be screened at the festival by 4pm on Wednesday April 21, 2021.
Three cash prizes will be awarded in larger categories, including Best Picture. Winners in other categories, such as Best Actor or Actress, will receive award certificates. Winning films may also be rewarded with recognition and featured appearance on the official California Baptist University website www.calbaptist.edu edu,
and/or on CBU Film’s vimeo site: vimeo.com/CBUFilm.
TERMS AND CONDITIONS
MUST BE 18 YEARS OF AGE OR OLDER TO ENTER. Participation constitutes entrant’s full and unconditional agreement to and acceptance of these Official Rules.
Competition is offered only to students of California Baptist University who are 18 years of age or older as of the date of entry. In addition, participant’s signature on the film entry submission form signifies that they and all of their actors, as well as parent/guardian signature if minors are used, have agreed to appear in the film and agree to CBU’s right to screen the film in the 2021 CBU Student Film Festival and use the film for marketing and other purposes, as well as all other terms and conditions listed on this document.
(2) Guidelines, Terms, and Regulations:
• Duration of any entry cannot exceed twelve (12) minutes.
• All films entered must have been completed between May 1, 2019 and April 16, 2021.
• Individuals may enter more than once but are eligible to win only once.
• Entrants must have permission via license to use all incorporated portions authored or owned by third parties (including soundtrack music used in films).
• Use of images and works in the public domain may be incorporated into entries. However, materials that infringe on the rights of any third party may not be used.
• CBU is not responsible for late, lost, delayed, damaged, misdirected, incomplete, illegible, or unintelligible entries. Incomplete or illegible entries are not eligible.
• Rights of use and reproduction are granted to California Baptist University upon entry and submitted material may be used for CBU marketing and promotional purposes.
• Talent and Location releases, if necessary, are the responsibility of the person submitting the film, and your signature on the form signifies that all talent have given their permission to appear in your film.
Submitted films will be viewed and judged by a panel of judges (select faculty and staff, CAVAD and CAS representatives, and at least one ASCBU student representative, as well as film industry professional), who will choose the winner based upon the quality and artistry of the film. Judging criteria will include editing, video quality, audio quality, cinematography, screenwriting, and overall excellence. Winning films will be announced at the CBU Student Film Festival on Thursday April 22, 2021, at approximately 10:00PM, after the completed screening of selected films. All scoring decisions are final. CBU reserves the right to disqualify any entry which is deemed inappropriate, offensive, or demeaning to the University’s reputation or goodwill. Acceptance of a prize constitutes permission (except where prohibited by law) to use the winner’s name, hometown and/or likeness, and competition entry for promotional purposes without further compensation.
(4.) General Terms and Conditions:
By participating, entrants agree that CBU, CAVAD, ASCBU, agents and representatives, affiliates, subsidiaries, advertising, promotion and fulfillment agencies, and legal advisors are not responsible or liable for, and shall be released and held harmless from: (i) telephone, electronic, hardware or software program, network, Internet, or computer malfunctions, failures, or difficulties of any kind; (ii) any condition caused by events beyond the control of CBU or CAVAD that may cause the competition to be disrupted or corrupted; (iii) any printing or typographical errors in any materials associated with the contest; (iv) any or all losses, damages, rights, claims and actions of any kind in connection with or resulting from participation in the contest, acceptance, possession, or use of any prize, including without limitation, personal injury, death, and property damage, and claims based on publicity rights, defamation, or invasion. CBU, CAVAD, and ASCBU reserve the right, in the university’s sole discretion, to suspend or cancel the competition at any time if a computer virus, bug, or other technical problem corrupts the administration, security, or proper conduct of the competition.